by Hank Luhring - Published: August 8th, 2010

We like to visit customers in their offices whenever we get the chance.  Recently one customer said that before IssueTrak, their helpdesk people were considered the company nerds! The rest of the company didn’t really appreciate the value they brought to the organization.

After the company installed IssueTrak, things changed.  IssueTrak allowed the “nerds” to appear much more responsive to the rest of the organizations needs.  For example, if a technician added a note to someone’s issue, an email automatically got sent to the person needing help.  Likewise, if a problem was fixed, and the issue closed, an email gets sent informing the person right away.  The end result was that the people interacting with the helpdesk felt like they were getting much better service.  They felt like the helpdesk was on top of things because of the increased communiction.  They started appreciating all the work the helpdesk nerds did for them!herbie mann mississippi gambler sending sites in sentenced program,
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Comments: No Comment - Category: IssueTrak, the software
by Hank Luhring - Published: March 3rd, 2010

A friend of mine, a  hospital administrator, sent me an article about the use of checklists in healthcare — http://www.npr.org/templates/story/story.php?storyId=122226184

The article discusses the book “The Checklist Manifesto: How to Get Things Right” by Atul Gawande, a professor of surgery at Harvard Medical School.  Checklists are a simple tool, yet amazingly effective.  Airplane pilots have used them for years.  Dr. Gawande uses checklists himself in surgery. In the article he says “I have not gotten through a week of surgery where the checklist has not caught a problem.”.

Checklists are also quite useful in business.  Our IssueTrak customers implement checklists using the tasks function.  We have one customer who has a standard set of tasks (or “checklist”) for bringing on a new employee that has over 80 steps.

Internally, we use checklists implemented via IssueTrak to specify all kinds of processes, from adding a new hosted customer, doing an onsite customer visit, sending out an evaluation copy to a prospect, to the old stand-by, adding a new employee.

In the current economic environment, where fewer people are doing more work, it is more important than ever to be sure processes are spelled out, and followed.  We see more and more customers doing that with IssueTrak.

Comments: No Comment - Category: IssueTrak, the software
by Hank Luhring - Published: August 13th, 2009

I enjoy visiting customers, and seeing first-hand how they use IssueTrak.  This week several of us visited a very large company who happened to be using IssueTrak in a facility here in Virginia.  The reason why they were in the market for an incident tracking application is interesting.

They had developed one inihouse.  They showed it to us during the visit.  It did the job, but after a few years they wanted to improve it.  The person who had written the application had been laid off due to the economy.  Another fellow in the help desk knew programming, so he decided to look at the code to see if he could make the improvements they needed.

He looked at the code, and discovered that it was written in Korean!  They concluded they could not modify the program themselves, so they searched for web-based ticketing systems, and chose IssueTrak.

There are some circumstances where a custom application is exactly what’s needed.  But there are risks involved in creating an application from scratch in-house.  Very rarely are such projects completed within the estimated time-frame.  Custom applications need to be supported once they are deployed.  People are transferred, promoted, or leave for greener pastures.  These personnel changes are disruptive on two fronts — when the development and support personnel change, problems with the application cannot be handled.  Also, when there are personnel changes on the end-user side, this too can be disruptive, and can create significant support calls to the in-house resource who developed the package.

Problems arising with custom programming because it is written in a foreign language doesn’t happen that often.  But we encounter situations on a regular basis where a well-intentioned effort to develop something in-house doesn’t work out, and the organization chooses IssueTrak or some other off-the-shelf package to do the job instead.

Comments: 1 Comment - Category: IssueTrak, the software
by Hank Luhring - Published: June 2nd, 2009

There is a great new site to get answers to questions regarding servers, networking and general IT.  It’s called ServerFault.com.  It was set up by Jeff Atwood and Joel Spolsky, the two fellows who created StackOverlow.com, probably the best site on the Internet to get programming questions answered.  StackOverflow is now getting over 3.5 million unique visitors per month.

Jeff Atwood writes a blog called Coding Horror.  Joel has Joel on Sofware. One of Joel’s popular posts  described questions to ask of a prospective employer if you’re looking for a programming job.  If the company doesn’t follow certain best practices, you might not want to work there.

Someone on ServerFault asked if there were similar questions to ask to see if a company was doing IT right.  Here’s the link to that post.

What was very interesting to me was that the question that got the most votes was “Do you use an incident/ticket tracking system?”.  As of this writing, that question got 37 votes.

The question “Do you perform system backups, and do test restores regularly?” got 33 votes.

We like to think that our type of software is important to organizations doing IT.  It was surprising to see that the use of tracking software for IT got even more votes than doing backups!

Comments: No Comment - Category: IssueTrak, the software
by Hank Luhring - Published: March 13th, 2009

We occasionally get unsolicited comments from customers telling us their experience of using our software.  Here is one that came in recently:

“IssueTrak has gone from a good idea to a business critical resource in less than 12 months.  It has been enthusiastically received by our production (printing and forms), Information Technology, HR and Marketing/Communications Departments.  I am looking forward to a more productive 2009 as a result.”

Although many companies buy IssueTrak for help desk use, we see growing use of our product in other areas, especially in general issue tracking.

Comments: No Comment - Category: IssueTrak, the software
by Hank Luhring - Published: March 31st, 2008

The Sand Hill Group operates a web site (SandHill.com) which it bills itself as “the premier destination site and resource center for CEOs, VPs, Entrepreneurs, VCs and for members of the software industry eco-system.”.  I just received an online newsletter from them mentioning an article entitled “Simplicity: What’s Next In Business Software”.

I recently wrote a blog post regarding the value we place on simplicity, so the timing was good.

The Sand Hill article is well worth reading.  One distinction it makes is that “simple” doesn’t necessarily mean “lite”.  The software can have a lot of functionality, but it needs to be simple to use.  Indeed, we’ve found that the programming to create simple software can be complex behind the scenes.  We shun complexity if at all possible.  But if it means being able to present a simple screen to end users so that they see only what they should be seeing, we’ll go that route.  Likewise if it means making the setup screens simple for the administrator, so all they do is check checkboxes to turn features on, we’ll do that.

The article also makes an interesting point that now there is such good software targeting consumers that enterprise software vendors must do a better job in making their offerings simpler to use, and simpler to deploy.  All this sounds great to us!

by Hank Luhring - Published: March 25th, 2008

Here’s an article by David Pogue in the New York Times discussing a new camcorder that has been the #1 seller on Amazon since it came out.  What is the secret of it’s success?  Less features, not more.  It has no optical zoom, no viewfinder, no menus, no settings.  It is called the Flip, made by Pure Digital.  And it alone accounts for 13% of Amazon’s camcorder sales.  The camcorder starts up very quickly, is easy to use, and is flying off the virtual shelves.

The success reminds me of the Wii.  While Microsoft and Sony were working on very sophisticated game machines, with faster processors, better graphics, etc, Nintendo took the simple approach with its Wii, and the marketplace responded enthusiastically.

When we designed IssueTrak back in 2000, we strove for simplicity.  Back then the Palm PDA was popular, and it was refreshing to work with its interface, which did not have an over-abundance of features.  It had the features that were useful, and they were implemented simply and straightforwardly.  It was a joy to work with.  We would say we take the Palm approach to software.

We went to great pains to be sure the interface was not cluttered with features that weren’t going to be used.  An example is Project support.  It is possible to turn on Projects, and associate issues with Projects, and gets lists of Projects that have not been completed yet, etc.  However, by simply unchecking a checkbox in the Admin screen, Project support disappears everywhere.  It is no longer on the submit screen, or the search screen, or in any menus. 

By doing this with many of the IssueTrak features, we end up with a clean, simple screen for end-users.  And the users report that the software is easy to use, and works well.

My son introduced me to this quote by Charles Mingus that I hope we strive for here at IssueTrak:

“Making the simple complex is commonplace; making the complicated simple, awesomely simple, that’s creativity”.

It is surprisingly difficult to pare down anything complicated to what’s really important.  When done right, the result is success like that realized by the Flip, the Wii, and we’re hoping IssueTrak!
 

Comments: No Comment - Category: IssueTrak, the software
by Hank Luhring - Published: March 17th, 2008

We had a visitor to our IssueTrak web site who sent the following email:

Hi,

Would it be possible to see some kind of demonstration of the system –below is a list of the features we’d like to see working  –let me know if that needs clarification.

Please let me know how we’d go about setting that up

Thanks.

-web based customer issue submission
-voicemail customer issue submission
-email customer issue submission
-customer input fields customization
-application customization
-full admin control
-hosting options?
-meta data (time tracking, etc)
-email threads tracking
-ability to assign/reassign ticket to different agents
-real-time usage tracking
-reporting capabilities
-integrated knowledge base
-file attachment capability for agent
-file attachment capability by customer and agents
-ability to audit customer’s system specs
-automated response customization
-scalability: number of simultaneous users and agents
-integration with defect tracking and CRM systems.
 
This person doesn’t realize it, but he is describing IssueTrak!  We have the three ways to get issues into the system - web, voicemail, email.  IssueTrak is customizable, we have powerful admin functionality, we have knowledge base, reporting, attachments, etc. 

It’s great to get these kinds of emails.  We didn’t have all these features in the product on Day 1 back in 2001.  But over the years we’ve added features people ask for.  And now when people specify their requirements, and it looks like our list of features, it’s very satisfying.

Comments: No Comment - Category: IssueTrak, the software
by Hank Luhring - Published: March 13th, 2008

We are a software company that uses our own software. When a customer has a question or problem, the issue goes into IssueTrak where it is tracked, assigned to a support technician, tabulated with other issues to provide metrics, and eventually closed.

We’re coming out with a new version of IssueTrak soon.  One of the new features will be the ability to automatically close an issue if a customer doesn’t get back to the support desk within a specified period of time (after a warning note has been sent). 

We track how long an issue is open.  We have a mechanism where we stop accumulating time on an issue if we’re waiting to hear back from the customer. 

The new feature to automatically close the issue is part of our “escalation rules”.

Our support manager, Mike Messina, went in to our VP for Development, LaDonna Beauregard, saying how excited he was to have this new feature, and to thank her.  He said he would implement this right away.  But then it occurred to LaDonna that there is a small problem.

The purpose of the escalation rules is to send emails or do other actions when issues have been open too long.  If the system clock has been paused on an issue because we’re waiting to hear back from a customer, then we don’t want to escalate the issue.  So the escalation rules don’t fire if the clock has been paused on an issue.

But if we now add an action to our escalation rules so that the system will automatically close an issue based on an elapsed amount of time, that rule will never fire if the system clock has been paused!  In this scenario, the elapsed time counter has stopped, and no more time will accumulate for the issue.  And thus no escalation rules will be invoked, and the issue won’t be closed automatically.

To fix this situation we have added a new condition to the escalation rules so that when creating a rule to automatically close an issue, the administrator can specify that the rule should fire regardless of whether the system clock has been paused or not.

Because Mike was eagerly preparing to try out a new feature our software, we discovered a defect before the software was released.  We’re fortunate that we use our own software in our support operation.

Comments: No Comment - Category: IssueTrak, the software

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